Student Societies

FORMATION OF CENTRAL ORGANIZING COMMITTEE, STUDENT SOCIETIES / CLUBS AND CABINET FORMATION WITH THEIR RESPONSIBILITIES. (A)THE CENTRAL ORGANIZING COMMITTEE WOULD CONSIST OF:

  • Provost, University of Swat
  • Assistant Provost (Student Societies), University of Swat
  • Organizers of the Student Societies / Clubs (Faculty Members)
  • Public Relation Officer
  • Coordinators of the Student Societies / Clubs
  • Any other member nominated by the Competent Authority from time to time
  1. At least three meetings in a year would be called to review the work of the societies and suggest ways and means for the betterment of the business of societies. Emergency meeting can be called at any time, if necessary.
  2. The Provost University of Swat would act as Chairman of the Committee.
  3. The Organizers would be nominated by the Competent Authority from a panel of 03 faculty members (for each societies/clubs) proposed by the Provost for a period of one year.

  SOCITIES/CLUBS CABINET MEMBERS AND THEIR RESPONSIBILITIES: Each society/club will have a cabinet composed of the following members:

  • Coordinator
  • Assistant Coordinator (one each from male and female students)
  • Secretary
  • Assistant Secretary (one each from male and female students)
  • Secretary for Finance
  • Secretary for Media and Public Relations
  1. There would be a cabinet for each society headed by the Coordinator (a student) under the supervision of an Organizer (a faculty member).
  2. Only those students who qualify their first semester in the university would be eligible for any cabinet position.
  3. Based on previous performance of the members of societies/clubs, the Organizers would recommend a panel of at least three students for each cabinet position with acceptable standards or adopt any other procedure approved by the Competent Authority from time to time.
  4. The whole cabinet would work collectively as a single body for a society.
  5. The cabinet members would perform their duties for one academic year or till the appointment of a new cabinet.
  6. No student can enjoy membership of two or more cabinets/societies or keep two positions of the same society.
  7. Eighty percent attendance in meetings and functions is required for all cabinet members for award of certificates (on accomplishment of a degree programme).
  8. In case of shortage of attendance of a student in a subject(s), ten per cent relaxation in attendance would be granted to the active participants by the Competent Authority on the recommendation of the Office of the Provost in their respective academic Institutions, Schools, Colleges, Departments and Centres etc.
  9. Any member of the cabinet can be removed by the Office of the Provost on request of the concerned Organizer on account of misbehaviour, such as using un-parliamentary language or violation of the rules etc.
  10. The Coordinator of a society would be responsible to look after the business of his/her society. S/he would be responsible to his/her Organizer and chalk out activities in compliance with the academic calendar/schedule.
  11. The Assistant Coordinator would act as Coordinator in the absence of the Coordinator of a student society, on the recommendation of the concerned Organizer.
  12. The Secretary would keep a proper record of all activities, attendance of the cabinet and general members, minutes of the meetings etc. The Secretary of a Society would submit a copy of attendance to the Office of the Provost after each meeting. All record must be properly submitted to the Provost on the completion of the term of the cabinet or earlier.
  13. The Assistant Secretary would perform duties as Secretary in the absence of the Secretary on the recommendation of the Organizer concerned.
  14. The Secretary for Finance would be responsible for financial matters of a society and prepare a case in advance for approval for any activity. He would also be responsible for the adjustment of the amount within a week after holding of event and submit the case to the Office of the Provost through the Organizer of the concerned society/club.
  15. The Secretary for Media and Public Relations of each society would coordinate with Public Relation Officer (PRO) of Central Organizing Committee. He would send an advance press release/report to PRO for onward submission to the concerned quarters. He would keep a proper record of reports, press cuttings etc related to students’ activities and send a copy of the report to the Office of the Provost. He would also be responsible for submission of report of bi-annual activities of his/her society to the Office of the Provost through the Organizer. Any media/press release must be approved by the concerned authority before it is issued.
  16. The Secretary for Media and Public Relations would be responsible for designing, printing and distribution of invitation cards of the activities/ceremonies held. They have to maintain a list and contact numbers of the invitees, Faculty Members, Administrative Heads and key persons in Public and Private sectors. They would chalk out the programme of their society in advance in consultation with the Organizer and Cabinet Members. List of invites however, to be approved by the Competent Authority.
  17. The Organizer would be responsible for security measures in consultation with the Administrative Officer.
  18. Each society/club would be allowed to arrange for correspondence/linkages with similar nature of societies/clubs at other similar type of organizations/institutions.
  19. Each society/club can form a sub-society/club under its umbrella to be approved by the Competent Authority.

(B)RESPONSIBILITIES OF ORGANIZERS  

  1. Each Society/club would be headed by an Organizer who would be a faculty member.
  2. The primary duty of an Organizer would be to organize, supervise and look after the concerned society/club.
  3. After the announcement of the new cabinet of the concerned society, the Organizer would distribute membership forms among the students and would collect the forms, duly filled, within a week and allot membership number to each student and collect an oath from students not to involve in any political activities.
  4. The Organizer would propose a panel of at least three students (who have qualified first semester with acceptable standards) to the Central Organizing Committee for each of cabinet positions.
  5. At the outset of an academic year, s/he would chalk out activities to be held on specific days.
  6. Meeting of the Cabinet/Society can be called only on designated days in order to avoid any disturbance in the curricular activities.
  7. S/he would be responsible to organize two major events during his/her tenure.
  8. S/he would keep a proper record of the activities of the society concerned.
  9. Each Organizer would seek prior approval from the Office of the Provost to advance money for any approved activity. Case for adjustment of the advance drawn would be submitted to the concerned office within a week after the event is held.
  10. Regular reporting of any activity to the Office of the Provost would be the responsibility of the Organizer.
  11. Each Organizer, through Secretary for Media and Public Relations, would send press release/report to Public Relation Officer before it is issued.
  12. Any Organizer who does not attend two consecutive official meetings without any valid reason would be relieved from his/her office/duties i.e. the Office of Organizer.
  13. The Organizer once appointed will remain in office for one academic year or till the appointment of a new Organizer, whichever is earlier. However, s/he can submit his/her resignation on one-month notice.
  14. S/he would serve during the pleasure of the Vice Chancellor.
  15. Inaugural-cum-farewell function would be arranged once in an Academic Year for in-coming and out-going cabinet members. The Organizers would jointly arrange such functions.
  16. Each Organizer, when required, would accompany students of a society on their tour, excursion anywhere in the country. S/he would be entitled to TA/DA permissible under the Service Rules.
  17. For any major event all the Organizers and Cabinet Members would shoulder the responsibility collectively.
  18. Prior approval for organizing an event along with its budget would be necessary from the Competent Authority.
  19. The Organizers would pinpoint the talented students, keep a record and furnish their information to the Office of the Provost. S/he would motivate talented students and keep them busy in healthy and constructive activities which are the main purpose of running the Societies.
  20. The Organizer on the termination of each tenure would recommend the names of deserving cabinet members or general members for awarding certificates, subject to fulfillment of the condition of attendance, active participation, excellent performance and meritorious services.
  21. The performance of an Organizer would be judged on the basis of his/her devotion and good behaviour, excellence in planning, organizing and efficiently administering multiple activities, motivating students for membership, order and discipline, punctuality in meetings and functions of his/her society.
  22. The Vice Chancellor will have the authority to cancel/suspend membership of any Organizer/cabinet member.

(C)STUDENT SOCIETIES / CLUBS UNIVERSITY OF SWAT Co-curricular activities play a vital role in the academic and social life of students. Such activities admitted invigorate healthy relationship among the students and develop the sense of co-ordination in the living-learning process of the students, faculty and administration. These activities are vital for the physical, social and psychological growth of students. AIMS AND OBJECTIVES:

  • to enhance the creative potential of the students
  • to polish the hidden qualities of the students
  • to induce/ stir a sense of love, altruism and service to the humanity in the students
  • to prepare the students to face the challenges of practical life
  • to inculcate, in students, the spirit of healthy competition
  • to prepare the students for future challenges in the global context
  • to keep the students away from unwanted/undesirable associations/activities
  • to promote teamwork among the students
  • to give them a sense of responsibility and ownership
  • to inculcate leadership potential in students

SOCIETIES/CLUBS OF UNIVERSITY OF SWAT 1. Adventure and Hiking Club 2. Society for Disaster Management and Health Affairs 3. Suvastu Cultural and Creative Arts Society 4. Society for the Promotion of Islamic Teachings and Traditions 5. Suvastu Literary Society 6. Suvastu Photo-Video Club 7. Society for the Promotion of Sciences and Information Technology 8. Society for the Promotion of Social Sciences, Social Welfare and Awareness CHARTER OF THE SOCIETIES/CLUBS OF THE UNIVERSITY OF SWAT 1. Adventure and Hiking Club:

  • to explore and promote natural and hidden beauty of Pakistan in general and the valley of Swat in particular
  • to promote tourism activities in the surrounding areas
  • to explore the landscape and culture of far and wide regions of Pakistan
  • to create awareness among the people of the diverse cultures and traditions of Pakistan
  • to arrange visits to historical places to highlight their cultural profiles, if feasible
  • to show documentaries made by the students of Adventure and Hiking Society on different areas of the country
  • to promote social life of the members particularly and the university students in general
  • to organize hiking tours and trips and publicise social events, if feasible

2. Society for Disaster Management and Health Affairs:

  • to organize blood donation camps
  • to create awareness about blood donation through lectures and media
  • to arrange first aid and Disaster Management Training programmes for students and general community
  • to collect facts and figures about the demand and supply of blood and plasma
  • to check environment and different facilities regarding blood donation etc.
  • Maintenance       of a blood group database

      3. Suvastu Cultural and Creative Arts Society:

  • to arrange visual art competitions
  • to organize arts and crafts exhibitions
  • to arrange calligraphy competitions
  • to expose the hidden art and skills of the students by organizing exhibitions and painting competitions
  • to undertake beautification of the campus
  • to organize variety show programmes
  • to explore the skill and talent of youth and       to provide a platform to display them
  • to observe national days and arrange songs/drama/speech etc competitions
  • to highlight the culture of Pakistan in general and Khyber Pakhtunkhwa in particular by organizing events
  • to preserve and promote the Heritage and Folk Art of Khyber Pakhtunkhwa
  • to initiate talent-hunt programmes
  • to polish the hidden qualities of students
  • to create awareness of Heritage and Folk Art among the students

4. Society for the Promotion of Islamic Teachings and Traditions:

  • to highlight Muslim Culture in Islamic perspectives
  • to promote the understanding of the Holy Quran
  • to arrange seminars, workshops and extensive lectures on the subject
  • to arrange Na’at, Qirat, Quiz Competitions and exhibitions of Islamic Literature
  • to celebrate Islamic events at the University

5. Suvastu Literary Society:

  • to arrange Pushto, Urdu and English Mushaira
  • to organize poetry and prose writing competitions
  • to organize Inter-university extempore and arranged debate competitions
  • to organize poet of the campus event to explore the potentials of the students
  • to prepare a plan and work for University Students’ Annual Magazine (to be Suvastu Magazine)
  • to invite literary figures to interact with students
  • to observe various re-knowned literary figures days

6. Suvastu Photo-video Club:

  • to promote the Art of Photography and Videography
  • to capture the landscape and historical monuments of Pakistan
  • to make documentaries of different events of the University of Swat / Swat
  • to keep video and photographic record of different societies of the University of Swat at the Department of Journalism and Mass Communication
  • to arrange photography exhibitions

     7. Society for the Promotion of Sciences and Information Technology:

  • to organize science festivals / exhibitions
  • to arrange science quiz competitions
  • to invite re-knowned scientists for seminars and workshops
  • to create awareness among the students about Information Technology
  • to highlight the importance of IT in daily life
  • to discover the world of Information Technology
  • to pick out talented students in the field of computer and software to prepare them for future challenges

8. Society for the Promotion of Social Sciences, Social Welfare and Awareness:

  • to organize campus cleanliness campaigns
  • to organize seminar on any disaster/unfavorable circumstances in the country and make people aware of them
  • to plan and organize social work programmes
  • to inculcate the spirit of human service, altruism and patriotism in the students by involving them in practical social-work activities
  • to prepare the students for practical life as leaders in their personal, academic and professional endeavours
  • to create awareness regarding different issues of common concern among the public in general and students in particular
  • to organize curricular and co-curricular activities such as seminars, conferences, walks, inter-departmental competitions on social welfare and awareness in the University
  • to help out the candidates at the time of seeking admission in the University